Web Submission and Review, Submitter Documentation
Version 0.53 - September 2006
Table of Contents
- Uploading a new submission
- Revising an existing submission
- Withdrawing (and un-withdrawing) a submission
- Camera-ready submission of accepted papers
1. Uploading a new submission
To upload a new submission to the server you use the submission form. In this form you find
fields for the title, authors, and abstract of the new submission, the
email address of the contact author for this submission, and possibly
also other information that the chair(s) asked for (e.g., keywords,
author affiliations, etc.). The form includes also a field for
uploading the submission file itself. The chair(s) specified the supported formats for the
submissions, and you are expected to upload a file in one of these
formats. (Note that the site accepts also submissions in other
formats, but flags them as "unsupported format" and leave the
decision about what to do with them to the chair(s).)
Once you fill all the required information and hit the "Submit" button
at the bottom of the page, your submission is uploaded to the
server and you are presented with a receipt page, which includes
the submission-ID and a password. You should keep these submission-ID
and password for your records, since you will need them to either
revise or withdraw the
submission, and also to upload the camera-ready version of the submission
in the event that it is accepted to the conference.
One way to record the submission-ID and password is to bookmark the
receipt page. This page includes links to the revision and withdrawal
forms that will load these forms with the submission details already
filled in. Also, an email message containing all the submission
information (including the submission-ID and password) is sent
to the email address of the contact author that was specified in the
submission form.
2. Revising an existing submission
Once you uploaded a submission to the server and got a submission-ID
and a password, you can revise your submission (before the submission
deadline) using the revision form.
This form is very similar to the submission form, except that it also
includes fields for the submission-ID and password of the original
submission.
The submission form can appear in two different ways, depending on
whether or not the submission details are already filled in. When
accessing this form from the receipt page, the form appears with
all the details of the submission already filled in (including the
submission-ID and password). Other times, this form may appear in its
"empty" version with no details filled-in. In the latter case, there
is a button at the top of the page to "Reload Form with Submission
Details" that reloads the same form with the all the details filled-in.
You can submit the revision form in either its "filled-in" or "empty"
version. In either case, a non-empty field overwrites the existing
content of the submission, while an empty field means that the old
content remains intact.
Once you submit the revision, you are presented with the same
receipt page that you got after submission, this time showing the
updated details of the submission. Also, a confirmation letter is
sent to the contact author. (If the contact author email address
was modified, both the old address and the new one receives this
email.)
3. Withdrawing (and un-withdrawing) a submission
To withdraw a submission before the deadline you use the withdrawal form. (To withdraw a submission
after the deadline you should contact the chair(s).) The withdrawal
form is very simple, consisting only of fields for the submission-ID
and password and a "Withdraw" button. Once you submit this form, you
are presented with a receipt page that confirms that the submission
was withdrawn, and the contact author receives an email confirming
the same.
Note that withdrawing a submission does not remove it from the server,
but only flags it as "withdrawn". You can therefore un-withdraw the
submission at any time before the deadline. This is done either by
using the big "Oops" button on the withdrawal-receipt page, or by
going to the revision form and revising anything in the submission.
4. Camera-ready submission of accepted papers
The camera-ready submission form is very similar to the revision form
(except that some fields like keywords are not needed anymore, and there
is an extra field to specify the number of pages in the camera-ready
version). Just like in the revision form, the camera-ready form can
also appear either with the submission details already filled-in or
in its "empty" form, and in the latter case the form features a button
at the top of the page to "Reload Form with Submission Details" that
reloads the same form with the all the details filled-in.